Assigning Scorers for Supplier Responses in oboloo

Please note: You can only internally score a sourcing activity if it included either Supplier Sourcing Sections or Supplier Questionnaires (or both)

Assigning internal scorers in oboloo allows you to designate specific team members to evaluate different sections of supplier responses. This ensures that the evaluation process is thorough and fair, with subject matter experts reviewing the areas most relevant to their expertise. Scorers can be assigned to evaluate supplier responses to the Supplier Sourcing Sections and also the Supplier Questionnaires, or both. This guide will walk you through the steps to assign scorers, manage their responsibilities, and ensure a structured evaluation process.

Visual Guide - Step-by-Step Guide: Assigning Scorers for Supplier Responses in oboloo

Coming soon. Please use the text guide below for now.

Text Guide - Step-by-Step Guide: Assigning Scorers for Supplier Responses in oboloo

Step 1: Accessing the Scoring Setup in the Sourcing Activity

1. Login to oboloo using your credentials.
2. Navigate to the Sourcing module from the left-hand menu.
3. Select the relevant sourcing activity from the eSourcing Home Page.
4. In the sourcing record page, go to the Scoring Management tab. This is where you will assign scorers and manage the scoring process.

Step 2: Assigning Scorers to Specific Sections

1. Go to the Scoring Management tab.
2. Depending on if you included Supplier Sourcing Sections or Supplier Questionnaires in your activity, you will see a list of the records for each that were included in this tab in separate tables.
3. Select which Supplier Sourcing Sections or Supplier Questionnaires you would like scored. This can be done by clicking the tick box next to each record. You can select more than one record at a time.
4. Once you have selected the records you want scored, click the '+ Add Scorer' button on the table.
5. You will see a list of available internal users who can act as scorers within the drop down on this popup page. These are team members from your organisation who have access to oboloo.
6. Select the team member you want to assign as scorers from the drop down.
7. Once you’ve assigned the scorers, click ‘Save’ to confirm the assignments. Each assigned scorer will receive a notification, informing them that they are responsible for evaluating their designated sections of the supplier response.

Mor information on how to apply scores against your assigned records can be found here.

Step 3: Managing Scorer Access and Responsibilities

Managing scorer access ensures that each team member only evaluates the sections they are responsible for, preventing any confusion during the scoring process.

Once scorers have been assigned, they will only have access to the sections they are tasked with scoring. This allows for a more focused evaluation.

1. Tracking Scoring Progress: You can monitor the progress of each scorer from the Scoring Management Tab. Click the eye icon under the 'Actions' tab on each record on the tables. This will bring up a new popup where you can see a list of the scorers assigned as a scorer against this record. Click the 'View Scoring' button to view the scores that scorer has so far given to that supplier.
2. Adjusting Scorer Assignments: If needed, you can add additional assignments against scorers at any time on this tab.
3. Coming Q4 2024 Removing Scorers: If a scorer is no longer needed or must be removed, click the ‘Remove Scorer’ option next to their name. This will revoke their access to the assigned sections, and you can reassign the responsibility to another team member.

Step 4: Ensuring a Fair and Thorough Evaluation Process

To ensure that the evaluation process is thorough and unbiased, consider the following when assigning scorers:

1. Assign Experts to Relevant Sections: Make sure that each section is assigned to a team member with the relevant expertise. For example, a technical expert should review the technical specifications.
2. Balance Workload Across Scorers: If possible, balance the workload across multiple scorers. Assigning different sections to various team members prevents any one person from being overwhelmed and ensures a more focused evaluation.
3. Multiple Scorers for Key Sections: For critical areas of the supplier response, such as compliance consider assigning more than one scorer to the section. This allows for multiple perspectives and helps ensure a more balanced evaluation.
4. Coming Q4 2024 Review the Scoring Timeline: Ensure that all scorers are aware of the evaluation deadlines and are given enough time to complete their reviews. The Scoring Setup section provides an overview of the status of each scorer’s progress.

Step 5: Reviewing Scoring Insights

Once the scoring process begins, you can monitor how each scorer has rated the supplier responses.

1. Click the eye icon under the 'Actions' tab on each record on the tables.
2. This will bring up a new popup where you can see a list of the scorers assigned as a scorer against this record.
3. Click the 'View Scoring' button to view the scores that scorer has so far given to that supplier.
4. You can also view any comments left by scorers to understand why they have given the score they have.

Step 6: Finalising the Scoring Process

Once all scorers have completed their evaluations, you can finalise the scoring process.

1. In the Scoring Management tab, verify that all sections have been scored by the assigned scorers and that no areas are incomplete.
2. Once all scores are submitted, the final supplier score will be calculated, taking into account any weighted sections that were applied during the activity setup. This is available under the 'Scoring Analysis' tab within the activity record.

Please find more information on scoring analysis and insights here.

Best Practices for Assigning Scorers

• Assign Scorers Early: Assign scorers early in the sourcing activity so they have time to prepare for the evaluation process. This ensures that everyone understands their responsibilities and deadlines.
• Regularly Check Progress: Monitor the progress of scorers throughout the evaluation process to ensure that all sections are being reviewed on time.
• Involve Multiple Perspectives: For critical sections, assign more than one scorer to ensure a balanced evaluation.
• Ensure Transparency: Use the Scoring Insights feature to track how each scorer evaluated the supplier responses and ensure that the process is transparent and unbiased.

By following these steps, you can effectively assign scorers in oboloo, ensuring that the evaluation process is thorough, fair, and managed by the appropriate team members. This structured approach to scoring allows for clear accountability and a more balanced evaluation of supplier responses.